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Keith Osborne
Keith Osborne

New Features | FileCenter DMS


Filecenter Pro Plus PORTABLE: A Complete Solution for Your Paperless Office




If you are looking for a way to scan, archive, organize, and find your computer files easily and efficiently, you might want to consider Filecenter Pro Plus PORTABLE. This is a powerful paperless office software that helps you manage your documents without installing anything on your PC. In this article, we will review what Filecenter Pro Plus PORTABLE is, how to use it, what benefits it offers, how it compares with other versions of Filecenter, and how much it costs. We will also answer some frequently asked questions about this software.




Filecenter Pro Plus PORTABLE


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How to Install and Use Filecenter Pro Plus PORTABLE




Downloading and Running Filecenter Pro Plus PORTABLE




One of the advantages of Filecenter Pro Plus PORTABLE is that you don't need to install it on your computer. You can simply download it from the official website or from other trusted sources and run it from a USB flash drive or an external hard drive. This way, you can use it on any Windows PC without leaving any traces or affecting the system performance. You can also use it on multiple computers without buying additional licenses.


To download Filecenter Pro Plus PORTABLE, you need to purchase a license from the website or from an authorized reseller. You will receive an email with a download link and a license key. You can then download the ZIP file and extract it to your preferred location. To run the software, you need to double-click on the file named "FileCenter.exe". You will be prompted to enter your license key and activate the software online or offline.


Setting Up Your File Cabinets and Inbox




Filecenter Pro Plus PORTABLE uses a simple interface that lets you organize your files into file cabinets. A file cabinet is a folder that contains subfolders and files related to a specific topic or project. You can create as many file cabinets as you need and customize them with different icons, colors, and names. You can also import existing folders into file cabinets or export file cabinets to folders.


To create a new file cabinet, you need to click on the "New Cabinet" button on the toolbar or select "New Cabinet" from the "File" menu. You will be asked to choose a name and a location for your file cabinet. You can also select an icon and a color for your file cabinet from the drop-down menus. Once you create your file cabinet, you can add subfolders and files to it by dragging and dropping them from Windows Explorer or by using the "New Folder" and "New Document" buttons on the toolbar.


Another feature of Filecenter Pro Plus PORTABLE is the inbox. The inbox is a temporary storage place for your scanned or imported documents. You can use the inbox to preview, edit, rename, or move your documents to the appropriate file cabinets. You can also set up rules to automatically sort your documents based on their names, dates, or contents. To access the inbox, you need to click on the "Inbox" button on the toolbar or select "Inbox" from the "View" menu. You can also change the location of your inbox from the "Options" menu.


Scanning, Editing, and Converting Your Documents




Filecenter Pro Plus PORTABLE allows you to scan your paper documents and convert them into searchable PDF files. You can use any TWAIN-compatible scanner or network scanner to scan your documents directly into Filecenter. You can also scan multiple pages into a single PDF file or split a PDF file into separate pages. You can also adjust the scan settings, such as resolution, color mode, brightness, contrast, and orientation.


To scan a document, you need to click on the "Scan" button on the toolbar or select "Scan" from the "File" menu. You will be asked to choose a scanner and a scan profile. A scan profile is a set of predefined scan settings that you can save and reuse for different types of documents. You can also create your own scan profiles or modify the existing ones from the "Options" menu. Once you select a scanner and a scan profile, you can start scanning your document. You can preview the scanned image and make any adjustments before saving it as a PDF file.


Filecenter Pro Plus PORTABLE also lets you edit and convert your PDF files with ease. You can use the built-in PDF editor to add annotations, comments, stamps, signatures, bookmarks, hyperlinks, and watermarks to your PDF files. You can also rotate, crop, delete, reorder, or merge pages in your PDF files. You can also use the OCR (optical character recognition) feature to make your scanned PDF files searchable and editable. You can also convert your PDF files to other formats, such as Word, Excel, PowerPoint, JPG, PNG, TIFF, and more.


To edit a PDF file, you need to double-click on it in Filecenter or right-click on it and select "Edit". You will see a toolbar with various editing tools that you can use to modify your PDF file. To convert a PDF file, you need to right-click on it and select "Convert". You will see a list of available output formats that you can choose from. You can also change the conversion settings from the "Options" menu.


Searching, Organizing, and Managing Your Files




Filecenter Pro Plus PORTABLE helps you find and access your files quickly and easily. You can use the powerful search engine to locate any file in your file cabinets or inbox by typing keywords or phrases in the search box. You can also use advanced search options to filter your results by date, size, type, location, or content. You can also save your search queries for future use or create smart folders that automatically update with new files that match your criteria.


To search for a file, you need to type your query in the search box at the top of the Filecenter window or press Ctrl+F on your keyboard. You will see a list of matching files in the main pane. You can also click on the magnifying glass icon next to the search box to open the advanced search window where you can refine your search parameters. To save a search query, you need to click on the star icon next to the search box and give it a name. To create a smart folder, you need to right-click on any file cabinet or folder and select "New Smart Folder". You will be asked to enter a name and a search query for your smart folder.


Filecenter Pro Plus PORTABLE also helps you organize and manage your files with ease. You can use drag-and-drop operations to move or copy files between file cabinets or folders. You can also use keyboard shortcuts or context menus to perform common tasks such as renaming, deleting, moving to recycle bin, restoring from recycle bin, or shredding files. You can also use the file preview pane to view the contents of your files without opening them. You can also use the file properties pane to view or edit the metadata of your files, such as title, author, subject, keywords, comments, and more.


Benefits of Filecenter Pro Plus PORTABLE




Save Time and Space with Paperless Office Software




One of the main benefits of Filecenter Pro Plus PORTABLE is that it helps you save time and space by reducing your paper clutter and streamlining your workflow. You can scan your paper documents and store them digitally in your file cabinets, where you can easily find and access them anytime and anywhere. You can also save disk space by compressing your PDF files or deleting duplicate files. You can also save email attachments directly to Filecenter or send files from Filecenter as email attachments. You can also print files from Filecenter or create PDF files from any printable document.


Enhance Your Productivity and Efficiency with Powerful Features




Another benefit of Filecenter Pro Plus PORTABLE is that it enhances your productivity and efficiency with powerful features that help you work smarter and faster. You can use the OCR feature to make your scanned documents searchable and editable, or use the PDF editor to add annotations and comments to your PDF files. You can also use the batch processing feature to perform multiple operations on multiple files at once, such as renaming, converting, encrypting, or shredding files. You can also use the file naming feature to automatically name your files based on their contents or metadata. You can also use the bookmarks feature to create shortcuts to your frequently used files or folders.


Secure Your Data and Documents with Encryption and Shredding




A third benefit of Filecenter Pro Plus PORTABLE is that it secures your data and documents with encryption and shredding features that protect your privacy and confidentiality. You can use the encryption feature to encrypt your files with a password or a digital certificate, so that only authorized users can open them. You can also use the shredding feature to permanently delete your files beyond recovery, so that no one can recover them with any software or hardware tools. You can also use the backup feature to create backups of your file cabinets or folders, so that you can restore them in case of data loss or corruption.


Integrate with Cloud Storage and Other Applications




A fourth benefit of Filecenter Pro Plus PORTABLE is that it integrates with cloud storage and other applications that enhance your functionality and flexibility. You can use the cloud feature to sync your file cabinets or folders with popular cloud services such as Dropbox, Google Drive, OneDrive, Box, or Amazon S3. This way, you can access your files from any device or location, or share them with others easily and securely. You can also use the integration feature to connect Filecenter with other applications such as Microsoft Office, QuickBooks, Outlook, Evernote, Adobe Acrobat, and more. This way, you can open, edit, save, or send files from Filecenter using these applications.


Comparison of Filecenter Pro Plus PORTABLE with Other Versions




Filecenter Standard vs. Professional vs. Professional Plus




Filecenter Pro Plus PORTABLE is one of the three versions of Filecenter available for purchase. The other two versions are Filecenter Standard and Filecenter Professional. The main difference between these versions is the level of features and functionality they offer. Here is a table that compares the features of these three versions:


Feature Standard Professional Professional Plus ------- -------- ------------ ----------------- Scan documents Yes Yes Yes Edit PDF files No Yes Yes OCR scanned documents No Yes Yes Convert PDF files No Yes Yes Encrypt files No No Yes Shred files No No Yes Backup files No No Yes Cloud sync No No Yes Integration with other applications Limited Full Full Price (per license) $49.95 $99.95 $199.95 Filecenter PORTABLE vs. Desktop vs. Cloud




Filecenter Pro Plus PORTABLE is one of the three modes of Filecenter available for use. The other two modes are Filecenter Desktop and Filecenter Cloud. The main difference between these modes is the way they are installed and accessed. Here is a table that compares the modes of Filecenter:


Mode PORTABLE Desktop Cloud ---- -------- ------- ----- Installation method Download ZIP file and run from any location Install on PC and run from desktop Access online from any browser License type Single-user Single-user or multi-user Subscription-based Data storage Local or external drive Local or network drive Cloud server Data security Depends on user's encryption and backup Depends on user's encryption and backup Encrypted and backed up by cloud provider Data accessibility Depends on user's device and location Depends on user's device and network Any device and location with internet connection Data sharing Depends on user's file transfer method Depends on user's file transfer method Easy and secure with cloud link or email System performance No impact on PC performance Moderate impact on PC performance No impact on PC performance Software updates Manual download and installation Automatic download and installation Automatic online update Pricing and Support of Filecenter Pro Plus PORTABLE




How Much Does Filecenter Pro Plus PORTABLE Cost?